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Sunday, November 19, 2023

Phrase: Steady tables | CyberText E-newsletter

A number of of my shoppers put humungous tables into their studies—I encountered two tables earlier this week that took up 330p in a ~900p doc (sure, I’ve steered they take away them from the primary doc and add them as a number of separate appendices). The tables I see from my shoppers should not solely lengthy, however in addition they have many columns and invariably can’t be displayed or learn simply until in panorama orientation and probably on A3 paper. The tables aren’t significantly advanced—largely simply textual content, generally with bulleted lists and sublists. However generally in addition they have merged cells or vertically oriented textual content (e.g. for a column header or a cell on the far left)—these items can have an effect on the steadiness of a desk. However by far the primary cause I see unstable (‘wonky’) tables is to do with the desk properties, significantly the desk alignment and textual content wrapping properties.

My shopper referred to as in desperation to see if I might ‘repair their wonky tables and the one which goes off the web page’. They described the ‘wonky’ tables as leaping round and never sitting the place they need to (elements had moved up and lined the header footer space). Naturally, they have been discovering these tables a nightmare to work with.

Primarily based on their description and seeing the tables for myself, I had a good suggestion what was responsible for each points—sure, desk alignment and wrapping, and within the case of the one which ran off the precise fringe of the web page, the width setting.

I right-clicked on the primary desk and selected Desk properties from the shortcut menu. And right here’s what I discovered—the alignment was set to Heart and the wrapping was set to Round (see screenshot beneath). No surprise this factor moved round! I instantly modified these settings to Left and None and solved the issue instantly—they now had a secure desk.

Heart alignment and wrapping set to Round WILL trigger issues. As an alternative, set the alignment to Left and the wrapping to None.

The second desk had comparable settings, however with the added setting of a width larger than the web page dimension—-it was set to Left alignment (good), however Round wrapping (unhealthy), AND the width was set to almost 130% of the web page width (additionally unhealthy), which implies the desk went off the seen web page in Print Structure view (it could’ve regarded wonderful in Draft view). Once more, a easy repair—set the wrapping to None and alter the popular width to 100%.

This desk went off the web page due to that 127.8% width setting, and was wonky due to the Round wrapping setting. Change the width to 100% and wrapping to None and also you’ll see your whole desk on the web page and it gained’t transfer. And ensure Alignment is ready to Left.

All achieved! Though this took solely quick time to repair, it took me many years to amass this type of data—the shopper might nonetheless be preventing these tables in frustration with out realizing learn how to get them again in line.

Backside line: For a secure desk, go to the Desk Properties and set the alignment to Left, the wrapping to None, and the utmost width to 100% however no extra (a % width is finest as a result of for those who swap from portrait to panorama or vice versa, or A4 to A3 and many others., the desk will robotically resize to suit that proportion width on the brand new web page dimension/orientation).

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