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Tuesday, November 21, 2023

Being an Executor in Western Australia

Motion / Paperwork required Notes Accountant

  • Dying Certificates
  • Letter of probate
You will need to let the deceased’s accountant know of the dying as it’ll have tax implications. Tax should be finalised with the Australian Tax Workplace. However the accountant probably can’t do that till they obtain the letter of probate naming you because the Executor. Lawyer / Will

  • Authentic Dying Certificates
  • Authentic Will
  • Picture ID paperwork to show who you’re to the attorneys
Attorneys can not launch the Will from their custody till after they obtain the unique of the authorized Dying Certificates (usually 2 weeks after the funeral), after which they don’t truly ‘launch’ the Will in any respect. As soon as they get the Dying Certificates (which comes from the Registrar of Births, Deaths and Marriages, who’s notified by the funeral director), the lawyer will request a gathering with the named Executor(s).

On the assembly with the lawyer, they may affirm that you’re who you say you’re, so that you’ll must carry some type of official photographic ID, akin to a drivers licence or passport. You must also carry a abstract listing of what’s owed to the deceased individual (e.g. RAD in the event that they have been in aged care) and what they owe (e.g. to the Australian Tax Workplace, different collectors).

They’ll then affirm that you’re keen to behave as Executor. If one other individual named within the Will as a co-Executor declines that function, an additional step should be taken by the attorneys to submit a signed affidavit to that impact to the Supreme Court docket of Western Australia. This may take time to attract up and get signed, particularly when the attorneys and the opposite individual named usually are not in the identical location. Enable a few weeks.

If you’re on the assembly with the lawyer, get them to make and notarise MULTIPLE copies (at the least 5) of the unique Will and Dying Certificates earlier than they ship them to the Supreme Court docket. Many establishments, corporations and so on. would require a replica (bodily or digital) of 1 or the opposite and/or the letter of probate (as soon as it comes) to finalise the deceased’s property. Scan these notarised copies and preserve the paper copies protected; solely provide a paper copy if a digital one isn’t acceptable.

The opposite purpose you want notarised copies of the Will is as a result of the unique Will is stored by the Supreme Court docket endlessly (no, I had no concept both!). The unique Dying Certificates is returned to the household, finally, and usually with the letter of probate from the Supreme Court docket (and solely after you’ve paid the lawyer’s invoice).

After signing some papers that you really want the attorneys to behave for you (they need to additionally disclose their charges for the entire course of), you wait… Submission isn’t as straightforward as saying ‘do it’. It may well take wait a number of weeks for the attorneys to attract up the paperwork, then you definitely’ll should signal every web page in entrance of a witness (solely a really slender subset of individuals might be witnesses to this doc). This turns into a little bit of a problem for those who reside a long way from the attorneys’ workplaces! Keep in mind, they work on their time-frame, not yours.

The attorneys then submit these 2 authentic paperwork to the Supreme Court docket with the paperwork that requests that probate be granted and the details about what’s owing and what’s owed. As soon as the Supreme Court docket receives this documentation, it could take 2 to three months for them to difficulty the authority to be an Executor (letter of probate) for a easy property, and probably years for a posh one.

The price of submission by means of attorneys will probably be upwards of AU$2500 (along with the $375 lodgement price to be paid to the Supreme Court docket). These prices might be recouped from the deceased individual’s property, as a part of settling their affairs.

Solely as soon as the grant of probate has been given to the Executor can that individual now do most of the duties required to finalise the deceased’s affairs. (Be aware: Some locations don’t want this documentation, however many do, so finalise as a lot as you’ll be able to with locations that don’t require this documentation whilst you’re ready for it come by means of. Simply deal with one establishment at a time in any other case it’s daunting and irritating; learn to put your telephone on speaker and have one thing to do [e.g. crosswords] whilst you’re on maintain… you may be on maintain a LOT.)

Aged care residence

If the one you love dies in aged care, as my Dad did, then the aged care residence notifies Centrelink and MyAgedCare. This occurs in a short time and the individual’s file disappears from myGov / Centrelink / MyAgedCare inside days.

Refundable Lodging Deposit (RAD): By legislation, the RAD is NOT launched instantly on dying (solely on transferring out), regardless of what you could have learn. It’s ONLY launched as soon as the aged care firm receives a replica of the letter of probate (authority to behave as Executor) from you, after which it’s ONLY launched to a checking account within the title of the deceased’s property (e.g. The Property of Joseph E Blow), with curiosity accruing from the date of dying.

It’s possible you’ll discover that you just can not arrange this checking account till you might have the letter of probate (every financial institution might have totally different guidelines), in order quickly as you get that letter, arrange the checking account (make certain it’s within the title that the aged care firm desires) after which notify the aged care firm of the financial institution particulars and ahead a replica of the
letter of probate to allow them to act in your directions and the RAD might be returned to the deceased’s property.

Additionally bear in mind that the RAD, which could possibly be as much as $500,000, is topic to the phrases of the Will, irrespective of who paid it! It goes to the property after which should be handled in accordance with the Will. So if one youngster paid all of the RAD for his or her father or mother, they aren’t assured to get all of it again until the father or mother modified their Will to mirror this.

In my case, the aged care individuals ONLY paid by cheque, and since it was a giant cheque, I had to enter the financial institution to deposit it into the property account. As soon as the cheque cleared, I may then distribute monies in accordance with the Will (every part to Mum, in my case). I held some again within the account to pay a possible last tax invoice. If there’s any left, it’ll go to Mum and I’ll shut the account, however I’ll wait till just a few months have handed and nothing else involves mild.

Financial institution accounts and so on.

May have licensed copies of all or any of those (every financial institution’s necessities are totally different):

  • Will
  • Dying Certificates
  • Letter of probate
Joint accounts: If the deceased’s partner remains to be alive, you have to to alter the account to only the one title. Bear in mind {that a} financial institution might freeze the account for a time frame, though that wasn’t my expertise.

Bank cards: Bear in mind that if there’s a single card quantity with a main and secondary card holder, the dying of 1 card holder (main?) might routinely freeze the cardboard for the opposite. It’s advisable to have separate playing cards, maybe with separate banks in order that the opposite individual can nonetheless pay payments and so on. if the bank card is frozen. Be aware: If direct debit funds are made out of that card, contact these suppliers urgently to make different preparations as these funds will probably be affected as effectively.

Lesson I discovered from this: Be sure that every individual in a wedding/partnership has their very own checking account and bank card, even when there’s solely a small quantity in them, sufficient to get by for just a few months.

One other lesson discovered: For one funding account at a unique establishment (sure, I’ll title you, Colonial First State), I needed to submit my Enduring Energy of Legal professional (EPoA) and ID once more! Although I’d submitted two EPoA kinds and ID some years earlier (one for every of my mother and father named of their 50/50 joint account), after I wanted to alter the account to only Mum’s title, they advised me the EPoA for MUM was now not relevant (regardless that it was DAD who had died, and that was a separate EPoA doc). It appears when the first account holder dies and the account wants to alter names to only the surviving partner, regardless that every part else stays the identical, they rescinded BOTH EPoAs for my mother and father and so I needed to resubmit the EPoA once more for Mum’s account. Sure, I had phrases with them about this ‘rule’ that they’ve as a result of the EPoAs have been for in a different way named individuals and so ought to stay hooked up to every particular person. Mum remains to be alive so there’s no purpose why the EPoA for her ought to have been rescinded.


(property titles workplace)

I had notes to say to let Landgate know of the dying, however as my mother and father have been in a retirement village (lifetime lease) this didn’t apply to their state of affairs as they didn’t personal their property.

Info: https://www.landgate.wa.gov.au/land-and-property/land-transactions-hub/land-transaction-policy-and-procedure-guides/land-titles/proprietor/dec-01-deceased-proprietor/

Water Company (utility)

If the account is in joint names, it’ll should be modified to a single title. Whether it is within the deceased’s title solely, it might want to change to the surviving partner—this may occasionally require the account to be closed and a brand new one created for the surviving partner.

If the surviving individual is a senior, make certain their WA Seniors Card quantity and some other concession card info is registered with Water Corp for any authorities rebates.

The letter of probate is required to alter a joint property into the title of the surviving partner. Ship a replica to contactus@watercorporation.com.au

Process for coping with a deceased property: https://www.watercorporation.com.au/Assist-and-advice/Invoice-and-account/Your-online-account/How-to-finalise-a-deceased-estate


  • Dying Certificates
  • Passport
  • Letter of probate??
From the Australian Passport Workplace’s web site: ‘In case you report the small print to us, we’ll cancel the passport to make sure it can’t be misused by one other individual. Take the passport and the unique dying certificates to an Australia Put up passport company. In case you want to retain the passport as a memento, we’ll return it to you after it has been cancelled.’ (https://www.passports.gov.au/general-information#deceased-relative-passport)

You will need to make an appointment on the AusPost department (usually NOT a licensed put up workplace in one other store); in accordance with their web site, the AusPost department can even do the Australian Tax Workplace dying notification (assuming not accomplished by means of the accountant or routinely accomplished by way of Centrelink and so on.)

NOTE: The Passport Workplace’s web site says ‘In case you report’, which to me implies you don’t should report the dying to them. You could possibly simply let the passport expire.

Be aware additionally that they are saying they need the ORIGINAL Dying Certificates, so if so, you probably can’t do that till the unique is returned to you. Even then, I’d actually be hesitant to ship an authentic of something! We are going to simply let Dad’s passport expire.

Insurance coverage insurance policies

  • None (might range by firm)
If a home/contents coverage is in each names, it might want to go into the title of the surviving partner. The corporate may have to start out a brand new coverage in that title and cancel the opposite. Be sure you get a worth match with the earlier coverage—nothing else has modified besides the title on the account, in order that they shouldn’t enhance your premium. In the event that they gained’t budge, take your enterprise elsewhere.

I discovered this was very straightforward to do with my mother and father’ insurance coverage firm and so they didn’t require any documentation. NOTE: I used to be already an authority on their account, which was one thing we’d arrange previously 12 months when it was clear Dad’s well being was failing, in order that could possibly be why it was really easy.

My mother and father didn’t have life insurance coverage.

Lesson discovered: Be sure that somebody apart from the partner is an authority (ideally with an EPoA) on as many accounts as you’ll be able to, simply in case the surviving individual is incapacitated or not capable of take care of all these items. Do that months or years earlier than you’ll must!

Drivers licence

  • Dying Certificates
  • Drivers licence
From: https://www.wa.gov.au/authorities/multi-step-guides/what-do-when-someone-dies-alpha-stage/cancel-services-and-notify-organisations/cancel-deceased-persons-wa-drivers-licence: ‘You possibly can return the deceased individual’s licence to any Driver and Automobile Companies Centre or regional agent. You have to the deceased individual’s date of dying, driver’s licence quantity, date and place the licence was handed in and an authorized copy of the dying certificates.’

Or I presume you’ll be able to simply let it expire and never renew it, which is what we did.

ACROD card (for utilizing a disabled parking bay) I haven’t accomplished something with this as I’m undecided if it’s related to Dad’s automobile licence or driver’s licence, each of that are now not in existence or are within the last levels of expiry.

Common info: https://acrod.org.au/renew-extend-replace-cancel/

Medicare Medicare already knew Dad had died (presumably from the opposite related federal authorities businesses, akin to Centrelink / MyAgedCare). Once I known as, they advised me that Mum’s Medicare card (she was the second listed on the identical card quantity as Dad) remains to be legitimate and when she is re-issued with a brand new card, she would be the #1 holder of that card.

Companies Australia kind for dying notification to Centrelink, Medicare and so on.: https://www.servicesaustralia.gov.au/sa116

Australian Tax Workplace

  • Letter of probate
  • Dying certificates
I’m ready for the finalisation of Dad’s tax affairs, which is at the moment with the accountant. As I acquired copies of the dying certificates, letter of probate and so on. I forwarded them to the accountant so he can take care of the ATO and/or let me know what I’ve to do, if something.

Notification of dying kind: https://www.ato.gov.au/Kinds/Notification-of-a-deceased-person/

Additionally: https://www.ato.gov.au/People/Deceased-estates/


(telephone/web supplier)

We put their landline telephone and web account into Mum’s title earlier than Dad handed, so there was no change to be made there.

Dad had his personal cell phone whereas he was in care nevertheless it was a full buy telephone with a pre-paid account, so we’ll let that expire and never renew it.

Different info from Telstra: https://www.telstra.com.au/aboutus/support-in-times-of-need/bereavement-support

WA Seniors Card

Full the net kind: https://www.seniorscard.wa.gov.au/forms-guides/ and electronic mail it to data@seniorscard.wa.gov.au. You’ll get an electronic mail again saying they’ve eliminated the individual from their database and advising you to destroy the cardboard.

Cellphone: 1800 671 233

Dying Certificates


The belongings you study… There are 2 sorts of dying certificates—one is from the physician, and it lists the reason for dying and is forwarded to the funeral director, however the ‘actual’ dying certificates is the authorized one. The main points (together with the reason for dying from the physician) are accomplished by the funeral director after the funeral after which forwarded to the Registrar of Births, Deaths and Marriages. On the preliminary assembly with the funeral director they may ask you for the one you love’s particulars, together with the total names of their mother and father, varied dates and so on.

The official dying certificates is returned to the funeral house about 2 weeks after the funeral, and is collected from there.

You then must take it to the assembly with the lawyer for them to lodge it with the Supreme Court docket, so get a number of notarised copies made once you’re on the assembly with the lawyer. You have to notarised copies of the dying certificates for a lot of locations.


(electrical energy utility)

If not a joint account (and maybe whether it is), the account within the deceased’s title should be closed and a brand new account arrange for a similar deal with within the title of the surviving partner. Be sure that a brand new direct debit is about up as a result of the outdated one can’t be transferred. The one one that can shut the account is somebody who has authority on the account, and Synergy are very specific about that.

What they don’t inform you is that if there’s any refund due on the now closed account, the account will now be within the title of ‘The Property of xxx’ and since the individual is deceased, any EPoA you might have for them is now not legitimate. You’ll have to await the letter of probate to assert the refund. Or signal and have witnessed a statutory declaration.

Cellphone: 13 13 53 (7am to 7pm)

Extra info: https://www.synergy.internet.au/Your-home/Assist-and-advice/Payments/How-to-finalise-a-deceased-estate

Electronic mail: trustee@synergy.internet.au

Metropolis / shire charges

Every jurisdiction’s necessities will range so examine with them. Australian Electoral Fee

Notification Kind: https://formupload.aec.gov.au/Kind?FormId=Notificationdeath

You solely have to supply details about your self and the deceased individual within the on-line kind. They are saying they may affirm by way of electronic mail, however I didn’t get a affirmation electronic mail so I known as just a few weeks later and it had gone by means of with none downside.


The membership was solely in Dad’s title. We didn’t renew it when it turned due. I checked some weeks later and so they stated as a result of it wasn’t renewed, the membership had expired.

Cellphone: 13 17 03

Funeral director

  • Pre-paid funeral receipt (if relevant)
You’ll spend a while speaking to the funeral individuals throughout the first days after the dying. They’ll ask you questions concerning the deceased’s start date, their mother and father’ full names and so on., which all should go on the dying certificates, so ensure you have that info handy.

My mother and father had pre-paid funerals, however there have been nonetheless some additional charges (about $1,600) to pay on prime of that already paid some 10 years earlier ($8,000 every).

It’s finest for those who’ve had discussions about the kind of funeral, music, and so on. along with your mother and father/partner/household LONG earlier than the time, as it’s possible you’ll not be capable to assume clearly or make fast choices.

Different issues to do previous to dying or instantly after embody writing out a dying discover for publication within the newspaper (embody the dates of start and dying for future genealogists researching your loved ones), and writing a eulogy. Rehearse your eulogy by studying it out loud many instances and print it out in giant font and good spacing so you’ll be able to learn it on the funeral, even with the tears. Even for those who assume you’ve nailed it, the feelings on the day might be overwhelming, so have a backup individual able to proceed your eulogy for those who can’t.

If a cremation, be ready for an electronic mail or telephone name from the funeral director a while later to let you realize the ashes are prepared for assortment, and don’t be shocked at how heavy they’re. The funeral director defined that among the weight got here from the coffin.

Physician Meet with the deceased’s physician and thank them for his or her care. Ask them to inform any medical specialists the one you love had been seeing. Automobile

  • None if transferred earlier than dying
If it’s clear that the one you love won’t be driving anymore, and the automobile is just of their title, GET IT OUT OF THEIR NAME as quickly as attainable earlier than they die. We acquired Dad to signal the switch papers to place it into Mum’s title just a few months earlier than he handed away, and that meant that we may promote his automobile with out having to attend for the letter of probate.

Transferring a automobile right into a partner’s title solely incurs a small price; if transferred to a different member of the household, the standard switch price applies.

By transferring early, we weren’t in a authorized bind of not with the ability to promote, and even maybe drive, the automobile for a number of months.

Extra info: https://www.transport.wa.gov.au/aboutus/deceased-estates-refunds.asp


Medical health insurance (personal)

  • None, might range relying on supplier
HBF in our case. You are able to do this over the telephone, however it might be higher to make an appointment at one in all their workplaces as it could take a little bit of time. It was a easy course of to switch the joint membership into Mum’s title solely (and instantly halved her premium), so do that early on because it’s probably you gained’t want particular documentation. A brand new tax rebate kind must be signed by the surviving partner, or by an individual with EPoA for them.

HBF: https://www.hbf.com.au/members/member-assistance/death-in-the-family

Golf equipment, associations, loyalty applications, and so on. Let every know and get them to cancel the membership. That is a kind of small jobs that you are able to do early since you probably gained’t have to supply proof of dying. Frequent Flyer Switch any gathered factors to the surviving partner, a member of the family and so on. BEFORE cancelling the membership. Or switch the factors then simply let the membership lapse.

Qantas: https://assist.qantas.com/help/s/article/Can-I-transfer-my-Qantas-Factors-to-a-family-member

On-line presence Dad didn’t have an internet presence in any respect, so this wasn’t a problem for us. For others, although, you’ll must have usernames, passwords, and so on. Social media websites have info on what to do with a deceased individual’s accounts.

Don’t overlook accounts the place there could also be cash, akin to PayPal, Qantas Journey Cash and so on. Don’t shut these till you might have transferred the cash out. Some might require your authorized authority (e.g. EPoA) to take action.

Hopefully, the one you love has software program or an app or a pocket book the place they stored all their usernames and passwords…

Supply hyperlink

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